Employee submits supply request; supervisor approves, requests change, or rejects; purchase department sources vendor and delivers.
The process of an Office Supply Request starts when any employee of the organization submits an office supply request. The supervisor must approve or ask for a change, or reject the request. If the request is rejected the process will end. If the request is asked to make a change then it is returned to the petitioner. If the request is approved it will go to the purchase department that will make quotations and select a vendor. If the vendor is not valid in the system the purchase department will have to choose a different vendor. After a vendor is selected and confirmed, the system will generate and send a purchase order and wait for the product to be delivered and the invoice received. The system will send a notification to the user.
| Activity | Actor |
|---|---|
| Submit Request | Employee |
| Supervisor Decision | Supervisor |
| Select Vendor | Purchase Department |
| Generate Purchase Order | System |
| Deliver Product | Vendor |
| Send Notification | System |