ACME AG routes invoices through cost center managers for accuracy checks before commercial audit and payment.
ACME AG receives invoices on paper or fax. After a short visual inspection, the invoice is forwarded to accounting. The accounting employee identifies the charging suppliers and creates a new invoice instance. She checks the invoice items and notes cost center managers. The invoice copy and docket are sent to cost center managers in sequence. Each manager reviews for accuracy and marks items correct or rejects with explanation. If inconsistencies exist, the invoice is sent back to accounting for clarification with the vendor. When all items are marked accurate, the copy is forwarded to the commercial manager for commercial audit and payment approval. If the bill amount exceeds EUR 20, the Board checks again. After the commercial audit, the accounting employee gives payment instructions and closes the instance.
| Activity | Actor |
|---|---|
| Receive Invoice | Secretariat |
| Create Invoice Instance | Accounting Employee |
| Review Invoice Items | Cost Center Manager |
| Clarify with Vendor | Accounting Employee |
| Commercial Audit | Commercial Manager |
| Give Payment Instructions | Accounting Employee |